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Entering Tasks and Sub Tasks

29 April 2007

 
 
This is a Free Tutorial about Microsoft Project 2007 and you find more free tutorials here written by Johan Beijar. More tutorials about Microsoft Project 2007 are frequently added. These tutorials will not guarantee that you will run a successful project or be a great manager but it will increase you possibilities of understanding and work more efficiant with the project management software.

When you have identified the majority of the tasks in the project, prefarably in a WBS, you should enter them into Microsoft Project. Do not worry about putting the tasks in the exact correct order in the beginnig. It is easy to re-organise them later on. 

You enter a task by one of the following ways;

1. Click the correct row in the Task Name column and enter the name of the Task.

2. Write the name of the Task in the Entry Bar. Click the correct row in the Task Name column and press the green check box next t the Entry Bar.

When entering new task you will notice that MS project also enter the Duration for the task with a questionmark directly after the duration. This indicates that the duration of the task is Estimated. (Read more about Duration Equation in Microsoft project 2007)

Sometimes you are going to want to insert a task between two existing tasks. You do this by clicking on the task that you would like to have below the new one and choose Insert -> New Task. or press the Insert-button directly on your keyboard.

After you have entered the major tasks of the project it is time to add the details in terms of Subtasks. When adding subtasks the upper level task becomes a, so called, Summary Task. This is a good way of structuring the project and display information easily. You are able to have up to 9 levels of tasks.

You add a Subtask by;

1. Click the row below the task that you would like to become the Summary Task in the Task Name column.

2. Write the name of the Task and create a new task.

3. Click on ID-number of row to mark the entire row.

4. Right-click on the row and choose Indent.

Enter Task and Subtask

The summary task is in Bold and the Subtask is Indent.

The summarytask is displayed as a black bar on the Gant Chart.

There are no rules for how you should structure your tasks in MS Project and you need to find a set up and a structure that suits you. How small (in time) should you have? The answer for that question is different from project to project. In general although recommend to not have subtasks larger than 40 hours, but this dependes on size of project, how expirienced you as a project manager are and how much you trust your team.

/Johan Beijar

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