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Recurring Tasks

3 June 2007

    

This is a Free Tutorial about Microsoft Project 2007 and you find more free tutorials here written by Johan Beijar. More tutorials about Microsoft Project 2007 are frequently added. These tutorials will not guarantee that you will run a successful project or be a great manager but it will increase you possibilities of understanding and work more efficiant with the project management software.  


In a project you often have recurring tasks,  for an example project meetings or reports that you have on weekly or bi-weekly basis.  One option is that you create one task for each such meeting or report but you could also create one recurring task, which I recommend you to do.
To create a recurring task in Microsoft Project 2007;

1. Choose Insert -> Recurring Task…

2. Enter the name of the Recurring Task (Weekly Report).

3. Enter the duration of the task. You estimate that the report on avarage takes half a day to complete.

4. When this is a weekly report you set the Recurrance Pattern to Weekly and that the task is schedule to every Friday.

5. You can either define an End date of the recurring task or define the task to end after x occurences.

Recurring Task

To create a recurring task.

 

Recurring task result

Result after creating a recurring task. 

 

Please note that you are able to expand the summary task and edit each individual Weekly Report.

 

 

Good Luck!

 

//Johan Beijar

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    3 Responses to “Recurring Tasks”

  1. Jenni Says:

    I am just learning this application - Thanks for all the tutorials!!

    I created a Recurring Task. What is the best way to remove the recurrences and make the task no longer recur?

    I expected it to be similar to Outlook appointments, but I had a difficult time. Please advise!

    Hi Jenni,

    Thank you for the question. One way of doing this is to right click on the task and open the Recurring Task Information… Put in a new End-date for the recurring task.

    That should do it…

    Please let me know if I can help you in any other way.

    BR Johan Beijar

  2. Tejas Says:

    Hello Sir
    Could you explain the term “increasing the work”? I understand that if resources are more the duration reduces. In Project, scheduling changes only if duration changes. (1) How can you ask the resources to put 150% work per day or (2) how the duration can remain same if resources increase? This concept of “increase work” is not clear, also how Project handles this is also not clear. Please explain. Thanks

    ——

    Dear Tejas,

    Thank you for a relevant question regarding a “tricky” subject!
    When it comes to planning you should think of a triangel and each side of the triangel represents Time, Cost and Scope. If you increase the length of one side you will directly increase one connecting side. If you increase the Scope you will either increase the Cost (add more resourses) or increase the Time.

    Question 1: 150% is an example but sometimes you need to work 12 hrs a day to reach a goal.
    Question 2: The Duration can be the same if you add resources and in the same time add more work or if all the resources work less than before.

    Exampel:
    Original staffing could be 3×100%=300%
    New staffing could be 6×50%=300%

    Please let me know if any other questions…

    Good Luck!

    //Johan Beijar

  3. Victor Says:

    Very Nice! Thanks!

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